A CME activity is identified as a regularly scheduled series (RSS) when it is planned to have 1) a series with multiple sessions that 2) occur on an ongoing basis (offered weekly, monthly, or quarterly) and 3) are primarily planned by and presented to the accredited organization’s professional staff.
Examples: grand rounds, tumor boards, M&M conferences
The required forms and documentation listed below are based on the assumption that your RSS is funded strictly with department funds.
If you will be receiving any type of external support (e.g. an educational grant from an ineligible company) please contact the CME office, as additional information/documentation will be required.
The following items must be submitted at least one week prior to each lecture:
- Flyer – Departments may choose to create their own flyer or download the CME generated flyer from the Activity Landing Page in the CME Portal.
- Download the CME generated flyer – Please send the following information to your CME contact: Lecture Title, date of lecture, name of speaker, and learning objectives.
- Create your own flyer – It should be sent out to attendees prior to the lecture and it must contain the following information: name of activity, title of presentation, speaker’s name and title, date of lecture, begin and end time of lecture, location, learning objectives, disclosure statement, accreditation statement, credit statement, section number.
- Disclosure Form for Speaker(s) – Every speaker must complete and submit a disclosure form in the CME Portal prior to their lecture.
The following items must be submitted no later than two weeks after each lecture:
- Attendance List – Must be on the CME template, in an Excel (.XLSX) file.
- Session Evaluations – Evaluations are integrated into the activity. Once attendance is reported, in order to receive credit, learners are required to complete the activity evaluation by clicking on the My CME tab in their CME Portal account.
An overall yearly evaluation must be submitted by the activity director : https://cme.ufl.edu/annual-rss-evaluation/